Trending February 2024 # How To Add, Edit, Sort, And Split A Table In Google Docs # Suggested March 2024 # Top 9 Popular

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By using a table in Google Docs, you can structure document details to provide readers with an easier way to access and understand the information you’re presenting. Rather than formatting lists or paragraphs, you can enter your data into a grid format for a neat and clean appearance.

In this guide, we’ll show you how to insert a table and adjust its properties as well as how to edit a table in Google Docs, sort the table data, and remove a table you no longer want.

Table of Contents

Insert a Table in Google Docs

You can add a table to Google Docs by simply selecting the number of rows and columns you want.

    Place your cursor in the spot where you want the table.

    In the pop-out box, choose the size for the table. Use your cursor to pick the number of columns and rows and keep in mind that you can also adjust this later.

    Note: You can also select Table templates and pick a premade option if you prefer.

    You’ll then see your table in the location you selected and can start entering your text into the table cells.

    Set the Table Properties

    You may want to make some changes to the appearance of your table before adding data to it or after. You can adjust row, column, alignment, and color properties for a Google Docs table.

    When the sidebar opens on the right, expand the section for the item you want to adjust.

    Row

    : Set a minimum row height, choose or change the header row, and allow rows to overflow across pages.

    Column

    : Adjust the width for all columns.

    Alignment

    : Choose the cell vertical alignment, table horizontal alignment, set the indent measurement, and adjust the cell padding.

    Color

    : Add or remove a table border, change the border width, select a border color, and pick a background color for a cell.

    You’ll see any changes you make to your table in real-time. When you finish, use the X on the top right to close the sidebar.

    Add or Remove a Column or Row

    You have a few ways to add and remove both columns and rows from your table in Google Docs.

    To quickly add a column or row, hover your cursor over the table to display the small toolbar. You’ll see a toolbar for each column and row. Select the plus sign to add a column to the right or row below.

    Pin a Header Row in a Table

    If you create a table with a header row, you can pin it to the top to keep it in place. This is helpful when rearranging rows or sorting the table as we’ll discuss below.

    Hover your cursor over the row to display the small toolbar and select the pin icon.

    Rearrange Columns or Rows

    With the flexible features for tables in Google Docs, you don’t have to cut and paste to rearrange rows or columns. Just use the toolbar.

    Hover your cursor over a column or row to display the small toolbar. Select the grid icon on the left side of the toolbar and then drag the column left or right or the row up or down.

    Sort a Table in Google Docs

    You may want to display your table in alphabetical or numerical order. You can do so by the column of your choice one of two ways.

    Hover your cursor over the column and select the filter icon in the toolbar. Then, pick Sort ascending or Sort descending.

    Merge Cells in a Table

    You may want to combine two cells into a single cell that spans several columns or rows. You can merge two or more cells in your table in a few simple steps.

      Select the cells you want to merge by dragging your cursor through them. You can merge horizontal cells, vertical cells, or a block of cells. Just remember, you can only merge adjacent cells.

        You’ll then see your merged cells as a single cell.

        Split Cells in a Table

        You can also do the opposite in a table and split cells rather than merge them. This is one of the new features that Google added to Docs in October 2023.

          In the pop-up window, enter the number of columns or rows you want to split the cell into. You can also use the arrows to move up and down in small increments.

          Select

          Split

          .

            You’ll then see your cell transform into more than one cell.

            If you want to unsplit cells, you can select them and use the Merge cells feature described above.

            Delete a Table in Google Docs

            Should you decide later that you no longer want a table in your document, removing it is easy.

            Tables are useful tools for giving your document a structured appearance. If you’d like another helpful way to use them, take a look at how to make a fillable form with tables in Google Docs.

            You're reading How To Add, Edit, Sort, And Split A Table In Google Docs

            How To Remove Page Breaks And Section Breaks In Google Docs

            Page breaks and section breaks in Google Docs allow for greater control over the layout and structure of your content, but they can also cause issues.

            If you’ve ever found yourself struggling with awkward page breaks that disrupt the flow of a document or with section breaks that create unwanted whitespace or page numbering issues, you probably know how frustrating they can be.

            Table of Contents

            In this tutorial, we’ll show you how to remove page breaks and section breaks in Google Docs so that you can regain control over your document’s formatting.

            How to Remove Page Breaks in Google Docs

            Google Docs makes it easy to add manual page breaks to your documents and push content to the next page without repeatedly pressing the Enter/Return key. There are several ways to do that:

            Use the

            Ctrl

            +

            Enter

            (Windows and Chromebook) or

            Command

            +

            Enter

            (Mac) keyboard shortcut.

            Tap the

            Add

            icon and select

            Page break

            on mobile app (iPhone, iPad, and Android).

            However, if you insert a page break that you no longer need or add one accidentally, it’s important to know how to remove it. To delete a page break in Google Docs:

            Position the cursor on the start of the section after a page break.

            Press the

            Backspace

            key (Windows and Chromebook) or the

            Delete

            key (Mac, iOS, and Android). Press

            Backspace

            /

            Delete

            repeatedly if there’s vacant space between the cursor and the page break.

            On desktop devices, you can also:

            Position the cursor at the end of the final paragraph before the page break.

            Press

            Delete

            (Windows),

            Fn

            +

            Delete

            (Mac), or

            Alt

            +

            Backspace

            (Chromebook). Press the key or keys repeatedly if there’s vacant space between the cursor and the page break.

            If you want to read through the contents of a Google Docs document without manual or automatic page breaks interrupting the flow, try switching the page setup to the Pageless format. To do that:

            Open the

            File menu

            and select

            Page setup

            .

            Select

            Pageless

            .

            Select

            OK

            .

            The Pageless format also hides elements like headers, page numbers, and watermarks. To switch back to the default Pages format, open the File menu, select Page setup, and choose the Pages tab.

            To enable and disable Pageless format on the mobile version of Google Docs, you must:

            Tap the

            More

            icon (three dots) on the top right of the screen.

            Tap

            Page setup

            .

            Enable the switch next to

            Pageless

            .

            How to Remove Section Breaks in Google Docs

            Like Microsoft Word, Google Docs on desktop devices allow you to add section breaks to documents. There are two types of section breaks:

            Section break

            (

            next page

            )

            : Starts a section break on a new page.

            Section break

            (continuous)

            : Starts a new section within the same Google Docs page.

            Section breaks help separate different sections of your document in Google Docs. However, unlike regular page breaks, it can be frustrating to remove section breaks unless you know how.

            To remove a section break in Google Docs:

            Position the cursor at the end of the paragraph before the section break.

            Press

            Delete

            (Windows),

            Fn

            +

            Delete

            (Mac), or

            Alt

            +

            Backspace

            (Chromebook).

            If you have trouble locating section breaks in a document:

            Open the

            View

            menu and select

            Show section breaks

            /

            Show non-printing characters

            . You should then see section breaks throughout the document as dotted lines.

            Position the cursor above the section break’s horizontal line and press

            Delete

            (Windows),

            Fn

            +

            Delete

            (Mac), or

            Alt

            +

            Backspace

            (Chromebook) to remove it.

            To hide section breaks again, open the Insert menu and remove the checkmark next to the Show section breaks/Show non-printing characters option.

            Take Control Over Your Google Documents

            Removing unwanted page breaks and section breaks in Google Docs is crucial for creating a polished and well-organized document. Although it may take a few attempts to get the hang of the methods above, you’ll soon be able to do it with ease.

            How To Collaborate On Google Docs

            Two ways to use a shared document

            The two most common ways to collaborate on shared documents are brainstorming sessions and working on one paper together as a group.

            Gather ideas from members of your team by using one single document where each person can list their ideas.

            How to Share

            If you are the owner of the document (that is, you created the document), you will have all three privileges. While working on the document, each person who has the material open will have their changes made in real time. You will see different colored cursors for each contributor.

            Working with the Shared Document

            Once you have shared the document or had one shared with you, it’s time to make your contribution.

            Editing Mode

            When working in editing mode, any changes you make to the document show up immediately. Just put your cursor where you want to add text and type. It changes without any notifications to anyone else.

            Commenting

            2. Choose from the options or type the email of the person you want to tag.

            3. If it is a specific task you want them to complete, tick the box next to their name, and they will be responsible for completing the item and marking it as done.

            Suggesting Mode

            Suggesting mode lets the people collaborating on the document make edits to the copy that have to be approved.

            Revision history

            Using the Revision History in Google Docs, you can see different versions of the document and what changes were made at different times.

            In the revision history, you can see who made what changes through color-coding. You can also rename any of the versions or restore previous versions, erasing all changes done after that point.

            To find this history of changes:

            2. Hover over “Version history.”

            That’s it. As you can see, it is easy and straightforward to collaborate in Google Docs. Best of all, the service is free, and you can use it to collaborate with up to 100 people. In addition to collaboration, you can also compare two documents in Google Docs and add a table of content to your document. For more tips and tricks on Google Docs, check out our library of Google Docs tutorials here.

            Tracey Rosenberger

            Tracey Rosenberger spent 26 years teaching elementary students, using technology to enhance learning. Now she’s excited to share helpful technology with teachers and everyone else who sees tech as intimidating.

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            How To Group By Week In Pivot Table?

            A pivot table is an essential tool present in MS Excel that rapidly analyzes and summarizes large voluminous of data in a table format. Grouping data by week usually means that the provided data is categorized by using week. This article covers three examples, first two examples are using the same strategy with a day or period difference of a week. But, in the last example, use a helper column to perform the same task, this helper column can be manipulated with the help of provided column.

            Example 1: To group the week in the pivot table by using 7 day or single period week Step 1

            To understand the process of grouping provided a date by a week, using the 7-day concept. Consider below given pivot table −

            Step 2 Step 3

            This will open the “Grouping” dialog box. This dialog box contains many fields. Under the “Auto” category user can set the starting date under the “Starting at” input label, and secondly under the end date user can set the end data under the “Ending at” option. Under the “by” option list user can set the option according to the requirement.

            Step 4 Step 5

            This will display the given data as a 1-week range. Consider the results provided in the below snapshot −

            Example 2: To group the week in pivot table by using the 4-period week concept Step 1 Step 2

            Select the “Group” option. As shown below −

            Step 3

            This will open the “Grouping” dialog box, and then select the Starting at, and Ending at date accordingly. In the by section select “Days”. Set the Number of days as “28”, and press “OK”.

            Step 4

            The above step will provide a consolidated data of 4 weeks.

            Example 3: To group the week in the pivot table by using the helper column Step 1 Step 2

            Go to the E3 cell, and type the formula

            “=YEAR(C3)&" "&TEXT(WEEKNUM(C3,2),"00")” and press “Enter” key. Explanation

            YEAR(C3) returns the year value of the date in cell C3.

            “&” is used for concatenation.

            “-” is a string literal that will be included in the concatenated text.

            TEXT(WEEKNUM(C3,2),”00″) returns the week number of the date in cell C3, with the second argument specifying that the week starts on Monday. The “00” format code ensures that the week number is displayed with two digits.

            Put all these together with the “&” concatenation operator. Getting a text string that represents the year and week number of the date in cell C3 in the format of “YYYY-WW”, where YYYY is the four-digit year value and WW is the two-digit week number.

            Step 3

            The results are displayed below −

            Step 4 Step 5

            After that go to the “Insert” tab, and then select the option “Tables” option, select the option “Pivot Table”, then select “From Table/Range”.

            Step 6 Step 7

            To display the required pivot table on the new worksheet. Select the below-specified values, “date, sales, and week” entries. After that in the rows, section add the week and date. In the values section, add “Sum of sales”, and other required parameters as specified below −

            Step 8

            Consider the final obtained pivot table structure −

            Conclusion

            This article briefs users on three ways to group the week’s data by using the pivot table in Excel. Two examples allow the user to group the data, while the third example allows the user to use the helper method to process the same data.

            How To Edit A Word Document On Iphone

            If you plan to use your iPhone for productivity, then the first thing you may consider is what tool you should use to edit a Word document on it. Although there are a bunch of word processing apps out there, the only two tools you may need are Apple’s own Pages app that comes installed natively on iOS or the Microsoft Word app which is free to use on an iPhone as long as you’re signed in to a Microsoft account. 

            In this post, we’ll explain how you can edit a Word document on your iPhone using these two apps. 

            Related: iOS 16 Unsend Button: Where Is It and How to Use It

            Method #01: Edit Word document on iPhone using Apple Pages

            Apple’s native Pages app actually does a decent job when editing word files on an iPhone. Since the app is free and comes pre-installed on all iPhones, you may have it ready and accessible for editing your word documents.

            Open Word File on Pages

            To get started, open the Apple Pages app on your iPhone. 

            When the app opens, tap on the Browse tab at the bottom. 

            On this screen, navigate to the location where you’ve saved the Word document that you want to edit. When you locate the file you want to edit, tap on it to open it inside Pages. 

            Pages will now open the document in Reading View. To start making changes to it, tap on Edit at the top right corner. 

            When you enter Editing mode inside Pages, you shall see a bunch of tools at the top and above the keyboard. 

            You can pinch in and out of the screen to get your desired zoom effect. 

            If you want to edit a document more efficiently, you can switch to Screen View. To do that, tap on the 3-dots icon at the top right corner. 

            On the next screen, turn on the Screen View toggle. 

            The document will now switch to Screen View with all of its contents made to fit your screen. 

            Basic editing

            For instant editing, Pages offers a handful of options that you can use to tweak your document quickly. The first thing you may want to do while editing a document is select text within it. To select a text inside Apple Pages, tap on a word you want to select and this word will get highlighted automatically. 

            To expand this selection, drag the cursors on either side of the word until all the words you want to select are highlighted. 

            When you make your selection, you will see instant actions at the top. These options will let you cut, copy, delete, and format the select text. You can access more of these actions by tapping on the arrows at the very end. 

            Besides, these actions, you can tweak the text inside your document using the toolbar that appears just above your keyboard.

            This toolbar lets you apply bold, italics, and underline to a selected text or change its alignment to the left, center, right, or justified. 

            You can tap on the paragraph icon to tweak how different sections of your document appear. 

            When you tap on this tool, you’ll see different paragraph styles to apply – title, subtitle, headings 1/2/3, normal, caption, header, footer, and more. 

            Additionally, you can use the toolbar to add bulleted or numbered lists by tapping on the List icon.

            You can then select the type of list you want to add and adjust its indent on the next screen. 

            You can also insert elements into the document by tapping on the Insert icon at the extreme right side of the toolbar. 

            Related: How to Enable or Disable Vibrations on Keyboard on iPhone

            Advanced editing

            If you want more granular controls to edit your Word document on Pages, you can do that by choosing your required tool from the top toolbar.

            Modify text and paragraph formatting

            To edit the text inside the document, tap on the paintbrush icon from this toolbar. 

            You’ll see a Text menu appear at the bottom half of the screen. 

            Paragraph style:

            If you wish to change how the text in a paragraph appears inside a document, tap on the Paragraph Style box. 

            On the next screen, select the style you want to apply to the selected paragraph. 

            Font type:

            You can change the type of font that’s used in your document by selecting Font inside the Text menu. 

            On the next screen, you can choose from several options that you can apply to text. 

            Bold, Italics, Underline, and Strikethrough:

            Underneath font options, you’ll be able to apply different basic text formats like Bold, Italics, Underline, and Strikethrough. 

            More Text options: 

            In the same row as the above option, you can tap on the 3-dots icon to access additional text options. 

            In the menu that appears next, you can choose character style, baseline, capitalization, outline, and text background. 

            Text Size:

            Inside the Text menu, you can alter the size of the selected font by tapping the – and + icons next to the size box. 

            Text Color: 

            When you tap on Text Color, you’ll be able to choose a color that you want to apply to the selected text inside your document. 

            Text alignment:

            You can tap from the options below to align a paragraph to the left, right, center, or in justified mode.

            Bullets & Lists:

            If you wish to add a list to your document, tap on Bullets & Lists inside the Text menu. 

            In the options that appear, select the type of list you want to add like bullets, images, lettered, numbered, and more. 

            Indentation:

            To move the selected text to the right or left, tap on the Left Indent or Right Indent icons inside the Text menu. 

            Line Spacing:

            You can adjust the space taken up by every line in your Word document by tapping on Line Spacing. 

            Now, adjust the spacing between, before, and after lines from the next screen. 

            Columns:

            By default, the text in your document is made to appear in a single column. If you wish to have multiple columns of text on a single page, tap on Columns inside the Text Menu. 

            On the next screen, tap on the + icon or – icon to increase or decrease the number of columns in your document respectively. 

            Drop Cap:

            If you want the first letter of a paragraph to be highlighted significantly, turn on the Drop Cap toggle. When you enable this option, you can choose from different styles you can apply to a paragraph. 

            Related: iOS 16: How to Enable Live Captions on iPhone

            Insert an image, video, drawing, chart, table, object, and more

            In addition to editing and formatting the text inside a document, you can add more elements to make it more informative and interactive. You can insert elements into a document on Pages by tapping on the + button from the top toolbar. 

            From the Insert menu that opens, you can add tables, charts, objects, and images to the document. 

            Tables:

            To add tables to a document, tap on the Tables tab at the top. From here, you can choose the table you want to add to your document. 

            Charts:

            You can add charts to your document by tapping on the Charts tab from the top. When you do that, you can choose the chart that you want to insert from different categories including 2D, 3D, and interactive. 

            This is what a chart looks like inside a document on Pages.

            Objects: 

            The Pages app lets you add any object you want to appear inside a document by tapping on the Objects tab at the top of the Insert menu. 

            You can then tap on the object category you want to choose from and select the object you want to insert into the Word file. 

            Images, videos, and drawings:

            To add images, videos, or drawings, tap on the Image tab at the top of the Insert menu. From this screen, you can add pictures and videos from your iPhone camera or gallery. 

            Next, you can capture the content you want to add from the Camera or select it from your library. 

            Once selected, you’ll be able to see it appear inside your document. 

            Similarly, you can also add equations and drawings to your document by tapping on these options. 

            In this instance, we’ve added a drawing with Pages inside your document. 

            Related: How to Schedule an Email on Apple Mail on iOS 16

            Method #02: Edit a Word document on iPhone using Microsoft Word

            Sign in to Microsoft on the Word app

            You can start using the app after you install the Microsoft Word app. Once it’s installed, open the Microsoft Word app on your iPhone. 

            When the app opens, you’ll see the New screen that lets you create documents from within the app. Since you’re here to edit an existing Word file, you are required to sign in to your Microsoft account to edit a document. If you don’t have one, you can create a Microsoft account for free without any subscriptions as editing controls for Microsoft Word is free on all iPhones. 

            To sign in to your Microsoft account, tap on the account picture icon at the top left corner. 

            In the sidebar that appears on the left, tap on Sign in. 

            You’ll need to fill up your account username on the next screen and then tap on Next. 

            You can then log in to your Microsoft account after you enter the password you set for the account on the next screen. Once you enter the password, tap on Sign in to proceed. 

            You’ll now be logged in to your Microsoft account on the Word app.

            Open Word file to edit

            To start editing a file, tap on the Folder icon at the bottom right corner. 

            This will take you to the Open screen where have to select the location of the Word document that you want to edit. If the document is saved inside the Files app on your iPhone, select Files App under “Other Locations”. 

            On the next screen, navigate to the folder where the Word document is present. When you land inside the folder, tap on the Word file you want to edit. 

            The document will now open up in full view on your screen.

            Related: How to Create a Solid Color Lock Screen on iPhone on iOS 16

            Basic editing

            To make it easier for you to edit the document, tap on the Layout icon from the top toolbar. This icon lets you toggle between Print Layout and Mobile View. Changing the layout to Mobile View will give you a close-up view of the document making all texts and other elements clearly visible on the screen. 

            You can now get started with the editing. The first thing you may want to do while editing a document is select text within it. To select a text inside Microsoft Word, tap on a word you want to select. To select the word, tap on Select above the word you just tapped on. If you want to select the entire document, tap on Select All instead. 

            When the word is selected, you can modify the selection to include more or less by dragging the cursors on either side of the word. 

            You can also apply instant formatting options from the toolbar that appears above the keyboard. This toolbar lets you apply bold, italics, and underlines easily.

            You can also add highlight and text colors to selected text by tapping on the Highlight icon or Underlined A icon.

            In the options that appear next, you can choose the color you want to apply to the text or highlight.

            You can tap on the bulleted list icon or numbered list icon to insert them into your document.

            When you swipe through this toolbar, you’ll get options to indent the text to the left or right by tapping on the Left Indent or Right Indent icons.

            Advanced editing

            If you want more granular controls to edit your Word document, you can access them by tapping on the Edit Text button (marked by an A and a pencil icon) from the top toolbar. 

            When you tap on the Edit Text button, you’ll get a set of tools at the bottom half of the screen. At first, you’ll arrive at the Home tab inside this section.

            To change it, tap on the Home tab or any tab name that’s currently active and then select from the options available. 

            We’ll explain the options available inside each of these tabs – Home, Insert, Draw, Layout, Review, and View. 

            Apply text and paragraph formatting

            When you’re in the Home tab, you can change the font type, and size, apply text formats, and colors, add bullets, align and indent text, format paragraphs, and more. 

            Font: Inside Home, you can change the font type and size by tapping on the applied Font type at the top. 

            On the next screen, you’ll see options to change the font and its size. 

            Bold, Italics, and Underline: You can also apply different text formatting by tapping on Bold, Italics, Underline, and Strikethrough icons inside the Home tab.

            Highlight color: Tap on this section to apply a color to the background of the selected text. 

            Font Color: Choose this option to apply your preferred color over the text. 

            When you select the option, you’ll see a list of colors to choose from on the next screen. 

            More Formatting: When you choose this option, you’ll get options to add subscripted or superscripted text, change letter cases, apply WordArt styles, and remove any applied formatting. 

            Bullets: When you select Bullets, you can add bulleted points to your document. 

            On the next screen, you’ll be able to select the shape or design of the bulleted point. 

            Numbering: When you choose Numbering, you essentially add a list of points to your document in a numbered format. 

            On the next screen, you’ll be able to choose what style of numbers are applied. 

            Indent: Tap on the left indent icon or right indent icon to reposition the start of a paragraph to the left or right side. 

            Align: Choose from the available options to align text to the left/right sides, to the center, or justified. 

            Paragraph formatting: Choose this option if you want to tweak what a paragraph looks like.

            Here, you will get options to apply special indent, adjust line spacing, add paragraph marks, and add/remove space between paragraphs. 

            Styles: This is where you apply different kinds of formatting to headings or titles of the document. 

            You can choose from the following options to apply.

            Insert table, picture, shapes, text, and more

            When you tap on the Insert tab inside the Editing section, you will see a bunch of options to insert into your document.

            For instance, if you wish to add an image to the body, select Pictures from inside the Insert tab. 

            On the screen that appears, choose a photo you want to add from your iPhone’s Photos app. 

            When you add it, your document will now have the picture you inserted. 

            Related: How to Create and Use Photo Shuffle for Lock Screen on iPhone on iOS 16

            Draw objects

            When you tap on the Draw tab inside the Edit text tool, you’ll be able to draw anywhere over the document, select it, and move it around. 

            Change margins, orientation, size, columns, and breaks

            When you select the Layout tab inside the Edit text tool, you’ll see additional options to change how the text appears inside your document.

            These include:

            Margin: Selecting this will reveal more options that you can set as your page margins at the top, bottom, left, and right. 

            Orientation: Inside this section, you can choose the orientation of your document and toggle between portrait and landscape mode. 

            Size: Here, you choose the size of the document’s pages. You can choose from the following options – Letter, Legal, A3, A4, A5, JIS B4, and JIS B5. 

            Columns: When you select this option, you get to choose how many columns you want to align text into a single page of your document. You can choose from the following settings to apply to your page – one, two, three, left, and right.  

            Breaks: This section is where you configure the page breaks and section breaks of the document you’re editing. 

            You can choose from the following options when switching pages – Page, Column, and Text Wrapping. 

            When switching sections, you can apply the following options – Next Page, Continuous, Even Page, and Odd Page.

            Review document with proofing, lookup, and word count

            You can select the Review tab inside the Edit text tool to get more options to spellcheck and correct the language in your document. 

            Toggle layout, headings, ruler, and zoom

            When you select the View tab inside the Edit text tool, you’ll see options to change how the document appears on your screen instead of changing its appearance.

            You can choose to toggle the page view for the document between Print Layout and Mobile View, apply headings, enable/disable ruler, and zoom in/out of the document in view. 

            That’s all there is to know about editing a Word document on an iPhone. 

            RELATED

            How To Add A Watermark In Lightroom Classic & Cc

            A watermark on a photo helps identify who the photographer is so that when an image is (inevitably) shared online, that name follows along and expresses ownership. Lightroom allows you to add a watermark quite easily, and you can even make one directly in the program itself.

            How To Create A Text Watermark In Lightroom Classic

            A Watermark Editor window will appear. In this window, make sure Watermark Style: Text is selected. 

            In the Text Options tab, you can select the type of font you’d like to use, the text alignment, and whether or not a drop shadow should exist. If you’ve ever used text effects in other programs, these settings will be quite familiar.

            My suggestion would be to use a font that is easy to read (otherwise, the purpose of the watermark is lost) and to mark it as “Bold” to help it stand out. Regular text can be rather thin and easy to lose in a photograph with a lot of detail. 

            Under the Watermark Effects tab, you can adjust the mark’s opacity, size, and location on the image. 

            The Inset and Anchor options tend to be the most important when creating a watermark. Both of these options refer to where a watermark will go when you apply it to images. The Inset and Anchor settings will apply equally to horizontal and vertical photos, so keep that in mind. 

            A good practice is to anchor the watermark somewhere in the corners of the image rather than the center of the frame. Make sure the watermark is not touching the corner or border too much because it can be hard to read. Give it a little bit of breathing room.

            How To Add A Graphic Watermark In Lightroom Classic

            If creating text-based watermarks isn’t part of your branding, you can use a logo that you’ve created instead. 

            All of the same steps apply to creating a text watermark, except this time, you’ll select the Watermark Style: Graphic option. This will automatically bring up a window asking for you to find the graphic file you want to use as a watermark.

            Make note that you cannot upload a watermark image file that is larger than 5 MB.

            Once the graphic file is chosen, you’ll see it appear in the preview. In the settings panels, you’ll notice that the Text tab is grayed out. This is because the only adjustments you can make to graphic watermarks are in the Watermark Effects tab. From here, you can go through the same motions as was done for a text watermark. 

            Once adjusting the settings is completed, save the watermark preset, and you are done.

            How To Apply the Watermark in Lightroom Classic

            In the Library module, you will find Export in the lower right-hand corner of the screen. 

            You can also use the keyboard shortcuts Ctrl + Shift + E (Win) or Command + Shift + E (Mac) to bring up the Export settings window for the selected image(s). 

            In the Export settings window, open up the Watermark tab. From here, you can select the watermark that you just created above.

            Upon exporting the image, the watermark will be applied.

            How To Apply A Watermark To Multiple Photos At Once In Lightroom Classic 

            Batch processing is a staple of the Lightroom program, and adding watermarks to multiple images at once is no exception to the rule. 

            Remember how we added the watermark to one image using Export? You’ll do the same thing here, except you should have multiple images selected at once. 

            To select multiple photographs in either your Library module or Develop module, you can either:

            Press Control + A (Win) or Command + A (Mac), which will select all of the images displayed on your screen.

            Next, follow the same Export steps as you would if you were applying the mark to just one image. Lightroom will do the rest.

            Re-Editing and Managing the Watermarks

            The watermark(s) you’ve created isn’t forever stuck in their settings — you can always go back in and re-adjust. 

            How To Add Watermarks In Lightroom CC

            Adding watermarks in Lightroom CC is a little bit different from Lightroom Classic. But, the benefit to using Lightroom CC for watermarking is the synchronization with Lightroom Mobile — you’ll be able to use the watermark across all of your cell and tablet devices as well. 

            You can also press Shift + E to view Custom Settings. In this window, check the Include Watermark box. 

            In this window, you will see all of the same options as were described in Lightroom Classic. As a reminder, for the graphic watermark, you cannot upload a watermark image file that is larger than 5 MB.

            If you don’t see watermarking options, make sure your Lightroom CC is on Version 3.3 (released in 2023) at minimum. The versions prior to this did not have the watermarking ability. 

            Tips For Watermarking A Photo

            The use of watermarks can be a contentious subject in the photography world, primarily because poorly placed watermarks can distract tremendously from a photograph. As such, being mindful of where the watermark goes can make a big difference in your work. 

            For both text and graphic watermarks, focus on placing the mark in the corner of the photo rather than through the middle. Although it can be tempting to place the watermark smack dab in the center in order to avoid the image being stolen, the downside is that you will completely distract from the image itself. No one will be able to enjoy looking at the photo.

            If you are going to share the photograph on social media, such as Instagram or Facebook, keep in mind that square formats can potentially crop your watermark from the corners. For this purpose, you can place the watermark at the bottom center of the photo.

            As well, it’s worthwhile to make the watermark transparent so that it is even less jarring in the photo. Because watermarks tend to be a solid color (white or black is best), the contrast can take away from a photograph’s composition because the viewer’s eye will fall right on the watermark. 

            The goal is to have someone look at a photo and enjoy the photo first, then find your mark in the corner afterward. 

            Watermarks And Copyright Law In The USA

            Did you know that watermarks actually play a role in the United States copyright and intellectual property laws? That’s right, using a watermark actually has a legal benefit to it. 

            As written in Section 1202 of the U.S. Copyright Act, anyone that removes your watermark to hide the infringement commits a crime. 

            (b) Removal or Alteration of Copyright Management Information.—No person shall, without the authority of the copyright owner or the law—

            intentionally remove or alter any copyright management information,

            distribute or import for distribution copyright management information knowing that the copyright management information has been removed or altered without authority of the copyright owner or the law, or

            distribute, import for distribution, or publicly perform works, copies of works, or phonorecords, knowing that copyright management information has been removed or altered without authority of the copyright owner or the law, knowing, or, with respect to civil remedies under section 1203, having reasonable grounds to know, that it will induce, enable, facilitate, or conceal an infringement of any right under this title.

            Removing a watermark is additionally considered a breach of the law because of several court decisions that have established this precedent. That’s because the deliberate removal of a watermark shows intent to commit a crime. Offenders can face fines of anywhere from $2,500 to $25,000. This will vary depending on the country you’re in, but it’s worthwhile to take note of your region’s copyright laws too.

            Now during the exporting process, watermarking is only one of many steps. To ensure you export with the highest possible quality, be sure to read my ultimate guide to exporting photos from Lightroom.

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