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Calendar in Excel

Excel Calendar is a customized calendar in which we can create our calendar with the help of a template available. The main problem comes when we must decide what the first day of the year will be. For the Year 2023, we all know that the first day started on Wednesday. To decide the day of 1st Jan, use the DATE function to find the first date of the month and then subtract the 1st Weekday Date using the WEEKDAY function along with DATE.

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Excel provides a variety of different templates which is already formatted and ready to use.

How to use the pre-built calendar in Excel?

To create a pre-built calendar in Excel, follow the below process:

You can download this Calendar Excel Template here – Calendar Excel Template

Go to the File tab.

It will open several options in the right side window. Refer to the below screenshot.

In this window, we have to enter what we are looking for in the search box.

Type Calendar in the box and press Enter key like the below screenshot.

It will display various types of calendar options, as shown below.

It has many options like monthly and yearly calendar formats.

Scroll the bar and choose the Photo calendar (Mon) option. Refer to the below screenshot.

It will open an Excel workbook having a month-wise date calendar.

 Here month-wise tab is available, as shown in the screenshot below.

It will look like the below screenshot.

We can format this calendar by changing pics as per our choice.

You can change the address and contact details in the box available on the right side. Refer to the below screenshot.

Like in the below screenshot, we have mentioned some notes date-wise.

You can customize the calendar using the format tab as per your requirement.

A calendar in Excel is very important in any company, and it uses for different purposes. Here we are taking an example where we will see a way to create a calendar in Excel for a team.

Use Custom Calendar sheet in Excel.

Let’s consider two employee data in a calendar in the Excel sheet. David & Ian are two employees in a team, as shown below:

Thus, we are creating a monthly Excel calendar for them. Let’s write the first date of the Jan 19 month in Cell B1. Now, in Cell C1, we will apply the formula =B1+1 for the next date, as shown in the screenshot below.

Hit the enter key and drag this formula in the next columns for the last day of the month. Here drag till the 31st Jan 19.

Copy the same dates in Row 2. Refer to the below screenshot.

It will open a drop-down list of items.

Choose the Custom option from the Category window and write “ddd” under the Type field for Weekdays. “ddd” refers to Mon, Tue, etc. Refer to the below screenshot.

It will convert the dates into weekdays in Row 1.

Again select the whole dates in Row 2 and write “dd” in the Type field under the Custom option. It will convert the dates into days, as shown in the below screenshot.

Select the columns from B to AF and move the cursor on the line between any two columns, and it will compress the cells as shown in the below screenshot.

And our calendar will look like below:

Now our Template is ready. Make a copy of this sheet and give the month name of the sheets, like Jan 2023, Feb 2023, etc. Put the name of this sheet as Template.

For Feb 2023 month, we need to change the date of months like below.

As we can see, the calendar template is ready with us, and now we can use this for scheduling team employee activities date and month-wise.

How to Print a customized Calendar in Excel?

In the above section, we learned how to create a calendar. We also can take the print of this. Follow below steps for printing a customized calendar:

Step 1 – Go to the Page Layout tab.

Step 4 – Choose 1 page under Width and Height boxes in the Scale to Fit, As shown in the screenshot below.

Now your customized calendar is ready to print on one page.

Things to Remember 

Using this Excel Calendar, you can easily keep track of daily, weekly, and monthly activities, schedules, etc.

You can keep track of your business growth by watching the progress on a fixed-date timeline.

You can keep real-time watch and visibility into the business’s status, resources, and performance.

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This has been a guide to Calendar in Excel. Here we discuss how to use a pre-built calendar in Excel, a Custom calendar, and print the customized calendar along with practical examples and a downloadable excel template. You can also go through our other suggested articles –

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How To Use Vba Trim Function To Remove Spaces In Excel?

Excel VBA Trim Function

Excel VBA Trim Function is used for removing the extra spaces from any cell or text and gives us the output which has a standard in terms of required spaces. VBA Trim function works exactly as the Excel Trim function and Trim function also removes the extra spaces in 3 ways;

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Spaces from the starting of the text.

Spaces from the end of the text.

Spaces from the middle of the text if more than 1 extra space is seen.

This mostly happens when we download data from some server, data warehouse or while incorrectly inserting the extra spaces manually. Even though we can easily see the spaces at the middle of the text, but spaces at the beginning and end of text cannot be seen easily until and unless we go to edit mode of that specific cell. This can be done by VBA Marco.

How to Use Excel VBA Trim Function?

We will discuss how to use VBA Trim Function by using some examples.

You can download this VBA Trim Function Excel Template here – VBA Trim Function Excel Template

VBA Trim Function – Example #1

Here we have 3 cells in the below screenshot.

And each cell has some spaces associated with them. Cell A1 has spaces at the end.

Cell A2 has spaces at the beginning of the text.

And cell A3 has space in between the text which is highlighted in the below screenshot.

This will take us to Visual Basic coding window. Now go to the Insert menu from VBA window and select Module as shown below.

This will create a new Module where we will write a code for trimming. Below are the steps for creating and writing trimming code:

First, choose a variable and define a range. Here we have selected the variable “A”. This variable can be anything.

As our data set has already some text or object then we need to set the range for it. And for that, we will use “Selection”. It will automatically select the data in the present sheet.

Code:

Sub

Trim_Data()

Dim

A

As

Range

Set

A = Selection

End Sub

For selecting each filled cell of the sheet “For Each” is the function And Value function is used for selecting the value with Trim(Cell) selection.

Code:

Sub

Trim_Data()

Dim

A

As

Range

Set

A = Selection

For Each

cell

In

A cell.Value = WorksheetFunction.Trim(cell)

Next

End Sub

By this, we complete the coding work for creating macro through VBA Trim. Now let’s apply the created code into some tab. For this go to Insert Menu and under Illustrations select Shapes.

From that Shapes option, create any shape using shape formats and styles.

VBA Trim Function – Example #2

VBA Coding shown above can be written in one more way. In the above example, we only trimmed the selected data. In this we will insert the function in the message box as well it will show once the data is trimmed.

Once we do that, we will get the Visual Basic window. Now open a fresh Module and start coding on that page.

Now consider the same code which we have written in example-1. But here for printing a message box with the text we will insert some text.

Sub

Trim_Data2()

  Dim

A

As

Range

Set

A = Selection

For Each

cell

In

A cell.Value = WorksheetFunction.Trim(cell)

Dim

B

As

 

String

B = Trim("Trimming Done") MsgBox B

Next

End Sub

Once we are done with writing the code, close the Visual Basic windows.

After that, we will get the button created on the screen.

As we can see above, here our data got trimmed and we can see the message as well of “Trimming Done”.

Pros of Excel VBA Trim Function

We can trim huge sets of data in one shot without checking the number of extra spaces the cells have.

Coding of trimming function is also quite small.

There are very less or no chances that any extra space will get spared.

Things To Remember

Always save the file as Macro-Enabled Worksheet. By doing this, we can use assigned macro multiple time.

Compile the code before assigning it to any button.

There are 2 different ways are shown for creating a button and both can be used as per individuals need or wish.

Consider writing VBA Code as shown in example-2 which will give the message as well.

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This has been a guide to Excel VBA Trim. Here we discussed how to use VBA Trim Function to remove spaces in Excel along with some practical examples and downloadable excel template. You can also go through our other suggested articles–

How To Use Excel Autorecover And Autobackup Features

It’s always a terrible tragedy when someone loses something important they were working on because they didn’t save their document properly. This happens more often than you would think to Excel and Word users!

Luckily, Microsoft has added a lot of features in the last couple of versions that help reduce the chances of losing data due to crashes, power outages, accidental deletions, etc. One feature is called AutoRecover and the second, less-commonly known feature, is called AutoBackup.

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In this article, I’ll talk about how to configure both options so that your data is as safe as possible. I would also like to mention that the latest versions of Office allow you to save documents directly to OneDrive, which is a good option to consider because you’ll still be able to access your work even if your hard drive fails.

Excel AutoRecover

By default, AutoRecover information is saved every 10 minutes. In addition to the interval, Excel has to be idle for 30 seconds before the data will be saved. Also, the autosaved information is saved in the AutoRecover file location listed here. So how does it work? Basically, let’s say you have a worksheet like the one below and you have it saved.

In my case, I simulated an Excel crash by opening the task manager and killing the Excel process. After that, I reopened Excel and immediately saw an option called Show Recovered Files.

The major downside to this feature is that the AutoRecover data is stored on the same hard drive as your file, so if something happens to your hard drive, everything will be gone. You can change the location in the settings above to a separate hard drive or even to a network location, which I highly recommend.

Note that AutoRecover information is also deleted automatically by Excel in the following circumstances:

You save the file manually or by using File – Save As.

You close the file or quit Excel (whether you save the file or not)

You turn off AutoRecover completely or for just the workbook

So basically, whenever you save the file, it gets rid of the AutoRecover data. In addition, if you manually quit Excel and choose not to save the data, it will delete the AutoRecover data. Just keep that in mind when using this feature. If you are a heavy Excel user, I would suggest setting the AutoRecover interval to something like 2 or 3 minutes instead of 10.

AutoBackup

Another feature that not many people really know about it is AutoBackup. To use it, you have to first go and save your file to get to the Save dialog box. If you already have a saved Excel document, go to File and then Save As and choose a location. When you do this, it’ll bring up the Save As dialog.

Basically, the backup file is always one version behind the current version. So if you made a bunch of changes, saved your file and then wanted to go back to the version that didn’t have those changes, you could just open the backup file.

The file is saved in the same location as the original file and there doesn’t seem to be a way to change that. This feature doesn’t add a whole lot of safety to your document, but it’s good in certain circumstances.

How To Freeze Rows In Excel?

Freeze Rows in Excel

In Excel, we have a function for freezing the rows as well. With the help of Freeze Row, we can fix the pane or row we select to go beyond the certain limit worksheet. Freeze Row can be accessed from the View menu tab’stab’s Window section from the drop-down list of Freeze Panes. First, to freeze the column, select the column we want to freeze, put the cursor anywhere in that column, and then select the Freeze Column option from the list. We will be able to see the selected column is now frozen.

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Here we have 3 options. Freeze Panes, Freeze Top Row, and Freeze Top Column. I will show you examples of Freeze Rows in this article.

How to Freeze Rows in Excel?

We use Freeze Panes in Excel to keep an area or heading of a worksheet visible while scrolling to another part of a worksheet. This is very useful and convenient when working on a large table. So we select Freeze Panes from the View tab and keyboard shortcuts to lock that area.

You can download this Freeze Rows Excel Template here – Freeze Rows Excel Template

Let’s understand how to Freeze Panes in Excel with some examples.

Freeze or Lock Top Row – Example #1

Usually, our header is located in each column, i.e., horizontally. When scrolling down, we need to lock or freeze our first or top row, enabling us to see the first or top row at any given time.

Now look at the below image of sales data in the sheet.

It isn’t easy to see all the headers when scrolling down. So, in Excel, we have an option called Freeze Top Row, which holds onto the top row when scrolling down and helps us see the heading all the time.

Let’s look at the below steps to understand the method.

Step 1: Select the worksheet where you want to freeze your top row.

Step 3: Ok, done. It is as easy as you eat pizza. You have frozen your top row to see the top row while scrolling down.

Even though I am in the 281st row, I can still see my headers.

Freeze or Lock Multiple Rows – Example #2

We have seen how to freeze the top row in the Excel worksheet. I am sure you found it a walk-in-the-park process; you did not have to do anything special to freeze your top row. But we can freeze multiple rows as well. So here, you need to apply simple logic to freeze multiple rows in Excel.

Step 1: Identify how many rows you need to freeze in the Excel worksheet. For an example, take the same data from the above example.

Place a cursor on the A8 cell. This means I want to see all the rows above the 8th row.

Step 2: Remember we are not only freezing the top row, but we are freezing multiple rows at a time. Do not press ALT + W + F + R in a hurry; hold on momentarily.

After selecting cell A8 under freeze panes, again select the option Freeze Panes under that.

Now we can see a tiny grey straight line below the 7th row. This means the above rows are locked or frozen.

You can keep seeing all 7 rows while scrolling down.

Things to Remember

We can freeze the middle row of the Excel worksheet as your top row.

Make sure the filter is removed while freezing multiple rows at a time.

If you place a cursor in the unknown cell and freeze multiple rows, then you may go wrong in freezing. Make sure you have selected the right cell to freeze.

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This has been a guide to Freeze Rows in Excel. Here we discussed How to Freeze Rows in Excel and different methods and shortcuts to Freeze Rows in Excel, along with practical examples and a downloadable Excel template. You can also go through our other suggested articles to learn more –

How To Hide Negative Numbers In Excel?

In Excel, the user will understand the concept of how to hide negative numbers in Excel. Equations can also be written using integers with negative values. In this article, the user will learn three common examples. The first example is based on negative numbers by using conditional formatting. The second example is based on hiding the negative number by using the format cell option. Both examples are explained thoroughly within the article.

Example 1: To hide the negative numbers in Excel by using the conditional formatting Step 1 Step 2

Go to the Home Tab under the Styles group and select the Conditional Formatting arrow as highlighted below image −

Step 3

After select the conditional formatting’s drop menu. a menu list will appear as highlighted in the below image −

Step 4 Step 5 Step 6

In Format cells that are LESS THAN: text box enter 0.

Step 7

Now press the drop down arrow provided on the side of the “with” text box and select Custom Format..

Step 8

This will open a Format cells dialog box. This dialog box, comprises four tabs as display in the below image −

Step 9

To perform the required task, choose the Font Tab and in Color section opt for white color, this will modify the font color of negative number to white, and the numbers can become invisible on work sheet.

Step 10

Now select the OK button that will close the dialog box named Format Cells.

Step 11

Again, select the highlighted button named OK“Less than” dialog box.

Consider the final provided output snapshot below. All the negative values are now become invisible due to the use of white color font.

Example 2: To hide the negative numbers in Excel by using the format cell option Step 1

Again, consider the same worksheet. Firstly select the cell range by using the negative numbers. Consider the below image for reference −

Step 2 Step 3

From the list of appeared option, select “Format Cells…”.

Step 4

This will finally, display a “Format Cells” dialog box. This dialog box, contains many option tabs such as numbers, alignment, and many other.

Step 5

Go to the Number Tab, and from the Category section select the “Custom” option.

Step 6

Move to the “Type:” section and in the provided textbox enter “0; ”. To extract all the negative values, that is number less than 0.

Step 7

Now in the dialog box named Format Cells, close this dialog box by pressing the OK button.

Step 8

The above step will replace all the negative values with space. Consider below provided screenshot for proper reference −

Example 3: To hide the negative numbers in Excel by using the kutools Step 1

Consider the below given worksheet. This worksheet contains 9 entries numeric entries.

Step 2 Step 3 Step 4 Step 5

Consider snapshot of selected data cells −

Step 6

Again select the “Home” tab, and under the “Font” section, select the last option, and select the “White” color as provided below −

Step 7

This step will hide all the negative values by changing their font to white color.

Conclusion

This article focusses on guiding about the three different ways, by using which use can hide the negative numbers in excel. All the provided stepwise data explanation is accurate and precise. In the first example, the conditional formatting would be used to resolve the given problem statement. Format cell option is used in the second example. Kutools option is depicted in the third example to hide the negative number.

How Microsoft To Do Google Calendar Integration Works

Many Microsoft To Do users are disappointed when they start searching through the settings to find some way to integrate their Microsoft To Do account with Google Calendar.

Plenty of other task management apps out there, such as Google Tasks and Todoist, integrate seamlessly with Google Calendar. Unfortunately, Microsoft has so far refused to add such an integration.

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You aren’t completely out of luck. There is one cloud service that integrates perfectly fine with both Google Calendar and Microsoft To Do. That service is Zapier.

What’s Zapier?

Zapier is a cloud automation service that lets you automate activities between nearly all of your online accounts.

You can take triggers from one service, like Gmail or WordPress, and then use them to activate actions on other services, like Twitter or Google Calendar. The integrations are really limited only by your own imagination.

There is a free Zapier account you can use, which gives you 10 “Zaps” and 2,000 tasks per month. Each Zap is an automation, and each task is how many times it can be triggered each month before reaching your limit.

If you do need more, there are plans that range anywhere from less than $20/month for 3,000 tasks a month up to just over $100 for 50,000 tasks a month.

Integrating Zapier with Microsoft To Do

Once you create your account in Zapier, select Make a Zap in the upper left corner to get started with creating your first Microsoft To Do Google Calendar integration.

On the first Make your zap step, you’ll need to search for the Microsoft To-Do app in Zapier. 

1. Type microsoft to-do in the search field. Select Microsoft To-Do in the results.

2. This will open the first step of creating a Zap, using Microsoft To-Do events. To see the available events, select Show 3 more events. 

3. This will show all available events from Microsoft To Do. 

You can use the following events to trigger your integrations with Google Calendar.

New Task: Any time you create a new task.

New List: Whenever you create a new trigger.

Completed Task: Triggers when you complete a task.

Updated Task: Triggers any time you update a task.

You can use any of these events to update your Google Calendar. And this is where your creativity comes in. 

Integrating Microsoft To Do with Zapier

Let’s take a look at what the Microsoft To Do Google Calendar integration looks like in Zapier. 

If you haven’t connected Microsoft To Do with Zapier yet, you’ll need to select Sign in to Microsoft To-Do to continue. 

Once connected to your Microsoft To Do account, select Continue to customize the event. To choose the list you want to trigger on, select Choose value under Customize Task. 

This will load all of the Lists you have in your Microsoft To Do account. Select the one you want to trigger your Create Task from. This will limit the event only to tasks you create in that list.

Select Continue to move on. Select Test trigger to see if Zapier can connect to your Microsoft To Do account. If the connection is successful, you’ll see that Zapier discovered one of the new tasks in that list. 

Select Continue to move on. 

Integrating Google Calendar with Zapier

Now that you have the connection between Zapier and Microsoft To Do working, and firing a trigger every time you create a new task, it’s time to make the connection to Google Calendar.

1. In the next step, you’ll need to search for the app just as you did above. Type Google Calendar into the search field, and select Google Calendar when it comes up.

2. Next, you’ll need to tell Zapier what you want it to do in Google Calendar whenever you create a new task in Microsoft To Do. Select Show 3 more events to see the entire list.

3. For this example, we want to use details from the new Microsoft To Do task to create a detailed event in Google Calendar. So, select Create Detailed Event. Then select Continue to move on to the next step.

4. You’ll need to select the Google Calendar account you want to use, or make a connection to your existing one. You will only have to do this once, as Zapier saves all connections you make. Select Continue when you’re done.

5. Now you can define every single element of the Google Calendar event using details that Zapier was able to pull in from your Microsoft To Do task. For example, for the Calendar Event Summary, it probably makes the most sense to use the Microsoft To Do task subject.

It’s actually quite remarkable just how much information Zapier can pull from your Microsoft To Do tasks. There are too many to list here, but some of the critical pieces pulled include:

Task subject and body.

Due, start, completed and reminder date and time.

Current task status.

Who the task is assigned to.

Importance level.

Completed date.

These are just a small portion of the list of information you can choose from to pull into Google Calendar events.

Note: When it comes to choosing dates, it’s best to make the Google Calendar event date the same as the reminder date in Microsoft To Do. This ensures that you’ll remember to start the task before it’s due, rather than the date that it’s due. 

6. When you’re finished configuring which Microsoft To Do data will go into your Calendar Event, select Continue.

7. Select Test & Continue to make sure the integration works. You should see a status Test was successful.

8. Select Turn On Zap to complete the integration.

Creating Microsoft To Do Google Calendar Integrations

When you consider just how many Microsoft To Do task data you can pull into Zapier (and into Google Calendar events), the number of integrations you can do is impressive.

Here are a few ideas to get started.

Create a new Google Calendar event when you create a new task.

Update a Google Calendar event when you update a task.

Delete a Google Calendar event when you complete a task.

Create a recurring Google Calendar event when you create a new Microsoft To Do list.

With this level of automation between the two, it really doesn’t matter if Microsoft To Do hasn’t added Google Calendar integration by default. Although it comes with a price, at least Zapier lets you accomplish this with not too much effort.

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